TITLE:    School Administrative Assistant  

CLASSIFICATION:   Classified - Hourly

REPORTS TO:  Principal

SUMMARY:  To perform complex secretarial duties requiring use of independent judgment and have knowledge of district policies, procedures, programs and organizational structure under light supervision or direction.

PERFORMANCE RESPONSIBILITIES:

1. Greet visitors to the school campus; answer inquiries and/or provide direction to the appropriatesource of information.
2. Prepare and process official school correspondence for the principal including word processing from rough or final drafts.
3. Establish and maintain an effective filing system of correspondence, forms, and reports that are used internally and/or directed externally.
4. Maintain a file of records of school employees and staff including time sheets that are collected, authorized, and forwarded to payroll in a timely manner.
5. Prepare requests for personnel action forms reflecting any request or change in employment or benefit status.
6. Act as the school liaison regarding recording and forwarding reports of employee/staff absences and requests for substitutes.
7. Assist in the preparation for the arrival of substitute teachers providing folders and keys.
8. Access requested data and information using computer database systems, spreadsheets, and/or other management information.
9. Make arrangements and coordinate meetings and special events as requested by the principal.
10. Maintain a record of budget expenditures and current balance of funds.
11. Order supplies, materials, and equipment for the school, maintain records of purchases, and follow-up on delinquent orders.
12. Maintain office equipment by ordering supplies and calling for repairs.
13. Maintain a calendar of appointments and meetings for the principal.
14. Open, sort, and distribute mail to principal and staff.
15. Translate or interpret as Spanish skills allow.
16. Provide assistance to the registrar and school health aide for situations requiring immediate attention including student attendance and registration.
17. Attend in-service training for continued professional development.
18. Perform other job-related duties as assigned.

EDUCATION:

High school diploma or equivalency. Associates degree and professional secretarial training is preferred.

EXPERIENCE:

Three-years related office experience within a school office or a position involving a substantial amount of public contact.

SKILLS/KNOWLEDGE/ABILITIES:

• Strong communication and interpersonal skills.
• High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.
• Bilingual, English and Spanish, skills are helpful but not necessary.
• Type 50 words per minute.
• Ability to use Microsoft Word and applications, Genesis SMS and Rack2-Filer.
• Ability to use standard office equipment including copy machine, printer, and fax.
  Ability to work with detail and with a high degree of accuracy.
• Demonstrated ability to use independent judgment to set priorities and make decisions.
• Ability to use discretion in handling confidential information.

WORKING CONDITIONS:

The work environment is the normal office setting.

TERMS OF EMPLOYMENT:

Twelve-month, At-Will, Classified-Hourly; benefits in accordance with Board policies.

EVALUATION:

Performance to be evaluated in accordance with Board policy on evaluation of Classified Staff.