TITLE: Registrar
CLASSIFICATION: Classified - Hourly
REPORTS TO: Principal or Vice-Principal
SUMMARY: The school registrar will provide accurate student attendance records and provide office and general clerical services to assist the school principal and the Administrative Assistant for Technology.
PERFORMANCE RESPONSIBILITIES:
- Call and receive calls from parents regarding student attendance.
- Notify teachers and health aide/LPN of excused absences.
- Enter student absences into database and generate absence reports.
- Communicate with principal and teacher regarding excessive absences and referrals.
- Record student tardiness.
- Provide students with passes to class or referrals to principal regarding tardiness.
- Responsible for inputting and maintaining accurate data in the Synergy-Student Management Information System
- Receive guidance and direction from the Administrative Assistant for Technology regarding Student Management Information System data.
- Establish electronic student record including inputting registration, attendance records, withdrawals, and transfers.
- Update student, class and school rosters.
- Complete and distribute registration and attendance reports to principal and District office.
- Forward student records and files to warehouse for storage; purge as required by state retention schedules.
- Assist in greeting visitors to the school campus and answering inquiries or directing visitors to appropriate personnel.
- Answer telephones and refer calls to appropriate personnel and take phone messages.
- Provide backup services for school secretary and health aide/LPN.
- Attend in-service training for continued professional development.
- Perform other job-related duties as assigned.
EDUCATION:
High school diploma or equivalent.
EXPERIENCE:
Three-years of related office experience with demonstrated ability for office practices, procedures, and duties relevant to the registrar position.
SKILLS/KNOWLEDGE/ABILITIES:
- Strong communication and interpersonal skills.
- High level of English proficiency for completing tasks, telephone communication, and preparation of written correspondence including skills in spelling, punctuation, and grammar.
- Bilingual, English and Spanish, skills are helpful but not necessary.
- Type 50 words per minute.
- Ability to use Microsoft Office applications, Synergy SMS and Rack2-Filer.
- Ability to use standard office equipment including copy machine, printer and fax.
- Ability to work with detail and with a high degree of accuracy.
- Demonstrated ability to use independent judgment to set priorities and make decisions.
- Ability to use discretion in handling confidential information.
WORKING CONDITIONS:
The working environment is the normal school office setting.
TERMS OF EMPLOYMENT:
Ten-month, At-Will, Hourly; benefits in accordance with Board policies.
EVALUATION:
Performance to be evaluated in accordance with Board policy on evaluation of Classified Staff. |