TITLE: Payroll Specialist

CLASSIFICATION: Classified – Exempt

REPORTS TO: Executive Director of Business Services

SUMMARY: The Payroll Specialist will provide efficient and effective payroll services.

PERFORMANCE RESPONSIBILITIES:

• Prepare biweekly payroll documents, including appropriate deductions, for all District employees.
• Prepare periodic and other reports for governmental agencies and other uses as required.
• Remit payroll deduction payments to insurance companies, credit unions and other employee deductions.
• Answer technical questions regarding policy, practices and procedures involved with determining, collecting or recording data.
• Authorize the release of data and information reports to be used outside the Department and/or District.
• Provide employee training on policy, procedures and functions within the department.
• Audit and check the work of others for accuracy and compliance with policy, procedures and functions.
• Prepare reports that require data and information to be analyzed by developing a plan and timetable for gathering necessary resources and recommending assignments for the completion of the report.
• Establish and maintain payroll records.
• Process time sheets for each pay period.
• Reconcile data input.
• Sorting, reconciling and distributing of paychecks.
• Provide employees with information regarding paychecks and assist in resolving discrepancies in employees’ paychecks.
• Identify and recommend improvements in procedures and efficiencies in how data and information is gathered, assembled, filed and distributed.
• Complete required reports including tax reports, unemployment and worker’s compensation.
• Prepare quarterly and other special payroll project reports.
• Purge files and records for storage purposes.
• Attend in-service training for continued professional development.
• Perform any and all job related duties assigned by the Executive Director of Business Services.

EDUCATION:

• A Bachelor’s Degree in business or accounting is required or three years of payroll experience working in public schools.

LICENSES OR CERTIFICATIONS:

A valid Fingerprint Clearance Card

EXPERIENCE:

• A minimum of three years in business, accounting, or payroll experience working in public schools.

SKILLS/KNOWLEDGE/ABILITIES:

• Demonstrated specialized knowledge and ability to work with highly complex situations and procedures.
• A high level of English proficiency is required.
• Ability to use 10-key calculator with a high degree of accuracy and to use a computer for word processing, spreadsheets, and database systems.
• Ability to work with a high degree of accuracy and attention to detail.
• Ability to use independent judgment in setting priorities and making decisions.
• Able to use discretion in handling confidential information.
• Strong oral and written communication skills are required.
• Ability to communicate State and District payroll practices.

WORKING CONDITIONS:  

• The working environment is the normal office setting.

TERMS OF EMPLOYMENT:  

• Twelve-month year, At-Will, Classified-Exempt; benefits in accordance with Board policies.

EVALUATION:  

• Performance to be evaluated in accordance with Board policy on evaluation of classified staff.